Publication Procedures
Guide to Working with The Fox School's Public Relations Office for Publications Services
When an academic program, department, center, institute, or student professional organization needs to produce an informational or promotional publication, The Fox School's Public Relations Office provides complete production services with basic design capabilities. Depending on the scale of the project, some publications will be produced in conjunction with Temple University's Office of Publications.
Temple's Office of Publications
The Fox School's Office of Public Relations works very closely with Temple's Office of Publications. The Office of Publications offers cutting-edge technological tools and a highly skilled graphic design staff to professionally produce any project including brochures, magazines, newsletters, posters, postcards, invitations and programs.
Services the Office of Publications provides to Fox School include design, proof reading, copyediting, art direction, and guidance with using other services, including writing, photography, mailing and processing University paperwork and bidding printing services in keeping with purchasing department guidelines. Design charges are currently $35/hour. Writing or photographic services by outside contractors are an additional cost.
From the receipt of final copy approved by the Dean's Office, estimated production time for the following are:
- invitation package with envelopes and reply cards may take 2 - 4 weeks
- a 6 to 8 panel brochure or 11" x 17" poster may take 6 - 8 weeks
- a catalogue, magazine, or newsletter may take 8 -12 weeks
The Fox School's Public Relations Office
For most invitation packages, brochures, posters, announcements, The Fox School's PR Office enlists the services of the Office of Publications. The Fox School PR department acts as an internal clearinghouse and liaison with Publications, ensuring all materials, including specifications, are final before they are delivered to Publications.
When a project is not a recruitment publication and budgeted under $2,500, has minimal design requirements and is needed within a two to six week time frame, The Office of Public Relations will work with Fox clients to produce the project in house.
Fox PR offers many of the same services as the Publications to produce small brochures, invitations, postcards, posters, banners and e-vites. Services include basic graphic design, photography, copyediting, writing, and bidding printing services. There is no design charge. Writing or photographic services by outside contractors are an additional cost.
Getting Started
In order to provide a fair and equitable process to clients, vendors and designers, Fox clients are required to assign one department project representative, provide written copy and artwork along with a completed publications and/or events tracking form to clarify objectives for the requested project before submitting materials to the Director of Public Relations.
Once approved, projects will be assigned in the order that they are received, however Dean's Office projects taking precedence.
Essentials To Producing Your Project On Budget and On Time
Whether your project is going to be designed in house or by Temple's Office of Publications, one item is essential-adhering to the project timeline. Once your tracking form is processed and after an initial planning meeting, you will receive a project timeline. The timeline is a binding agreement ensuring that if all project deadlines are met by the client and the PR Office, then the project will be delivered on the anticipated date.
Materials that are incomplete, late, or in need of drastic revisions after the process has begun will adversely delay the production of the publication and jeopardize the original delivery date.
